Tags: , , , , , | Categories: Productivity tips and tricks, Researches Posted by ProductivityScience on 1/25/2012 10:11 AM | Comments (0)

imageMost intellectual tasks are very difficult to accomplish without strong focus and concentration. On the other hand, many people are unable stay focused and work without interruptions for a prolonged periods of time like whole day or even a couple of hours.

Results of scientific research show that even in perfect conditions where sources of external distractions are limited, people are able to stay focused and concentrated at one particular task for no longer than a period of 30-60 minutes. Studies performed in real office conditions shows even more pessimistic results. For example, Gloria Mark, associate professor at the Donald Bren School of Information and Computer Sciences at the University of California, Irvine, discloses results of her study which has been conducted on 36 managers, financial analysts, software developers, engineers and project leaders for three days. Gloria and her colleagues found out that uninterrupted continuous periods of work were no longer than about 3 minutes in average. Moreover, people interrupted themselves almost as much as they were interrupted by external sources.More...

Tags: , , , , | Categories: Software Posted by ProductivityScience on 7/31/2009 6:42 AM | Comments (0)

GTD TimerIn the last part of the review of GTD Timer we'll focus on the very powerful feature which makes this software unique - actions.

Actions allow GTD Timer to execute any command after a time period. Commands can be any executable application, command-line tool or script written in JScript or VBScript. While executing command GTD Timer also may pass parameters to it.More...

Tags: , , , , | Categories: Software Posted by ProductivityScience on 6/23/2009 12:16 AM | Comments (0)

GTD Timer This is the second part of the review of GTD Timer. The first part of the review is here.

3.    Controlling GTD Timer window

Small semitransparent window which shows countdown also provides features to control the timer.

First of all, tiny controls in the bottom of the window allow to start, pause and stop timer, as well as set time period of two or ten minutes. Button with small clock icon calls time selection window described in the first part of the review of GTD Timer. Last control with pin icon allows to place countdown window on top of other windows in the system or behave like normal window (turn on by default).More...

Tags: , , , , | Categories: Software Posted by ProductivityScience on 6/22/2009 1:03 AM | Comments (0)

GTD Timer Window GTD Timer is countdown timer software available for free for personal use.  Official site is:  GTD-Timer.com. Commercial version ($19.95) is also available, it provides more features as well as ability to run multiple timers at a time.

In general, it is the most convenient software timer we’ve seen before. It greatly combines simple user interface with sophisticated features (like actions). What is especially good about it is its superb keyboard optimization. And “GTD” in the title means that the timer is focused on Getting Things Done approach (remember “two minute rule”?) but it is useful for anybody who looking for good digital timer, not only GTD followers. More...

Tags: , , , , | Categories: Productivity tips and tricks Posted by ProductivityScience on 2/24/2009 6:36 PM | Comments (0)

Schedule Most people regularly experience stress from their schedules that were not implemented. Why there are differences between plans and implementations? Mostly because of drawbacks in planning procedure: actually, plans in most cases describe that things which we want to happen but ignore things which are likely or possibly to happen even against our will.

Now I want to share some simple but extremely effective time management technique that helps to make plans much closer to reality.

Actually, this technique is very simple: instead of planning try to focus on predicting. Simple, huh?

And now some explanations to show how this works. When someone tries to predict, s/he involves in the process much more factors than doing just planning. And it helps dramatically. More...

Next Task Number Generator Sometimes our To-Do list makes us to feel uncomfortable about choosing Next Action to do. The most unpleasant thing is that you have to decide. But in general people do not like to make decisions and it is rather normal than not.

I'll show you how to make this decision in most painless way.More...

Tags: , , , , | Categories: Software Posted by ProductivityScience on 2/1/2009 9:32 AM | Comments (1)

image New version of Personal Motivation Calendar 2.3 released. Very nice new feature introduced: nagging - now it will stop you procrastinating every time you try to.


Take a look at this inspirational video made using Personal Motivational Calendar.

Time Management Matrix Most people feel overwhelmed with a number of tasks standing in front of them each day. Instead of getting things done, often we just trying to make oneself busy getting paperwork moved or something else like this, and what is just easy and not what is right.

There is only one way to overcome this situation: we have to learn how to set priorities and do what is right, not what is easy.

The Time Management Matrix also known as four-quadrant To-Do list is very simple but highly effective tool to choose from your task list that tasks that should be your next actions. This matrix was used by Dwight Eisenhower and described in detail by Steven Covey, the author of a very popular book titled "The 7 Habits of Highly Effective People". Randy Pausch also mentioned it in his famous Time Management Talk. Personal Motivation Calendar (PMC) implements it (you can read my intro to it here) and I'll use it to show how this approach works.More...

image Sometimes we spend too much time to do some kind of work that can be delegated. If you do not have your own subordinates at work or housemaid at home, it is not necessary to wait until robots became as usual as refrigerators are. Even today we can make more free time using robots or automated services.

Here is my list. More...

Tags: , , , , | Categories: Productivity tips and tricks, Software Posted by ProductivityScience on 9/9/2008 11:24 PM | Comments (2)

Problems can't stop you. Most of all, other people can't stop you. Only you can stop you.

-- Jeffrey Gitomer.

Time is limited. Are you new to this? Of course not. But how do you live with this? Maybe you are trying not to think about time like Futureheads do? But how it helps not to waste  time? More...

Tags: , , , , | Categories: Software Posted by ProductivityScience on 9/8/2008 8:24 AM | Comments (11)

Google Chrome logo Are you know that Google launched its own browser called Chrome? Already using it? It's good, but if not - you are losing in productivity, because it is first browser designed with productivity in mind, and I have 10 reasons to show you why.

And, please, do not mind of its "Beta" status - Gmail still Beta since 2004, but this does not prevent millions of people from successfully using it every day.

1. Ultimate browser speed

Chrome is very fast. To render pages it uses one of the fastest engine WebKit, but when it comes to the JavaScript execution, it has an exceptional speed. An innovative JavaScript engine developed by Google called "V8" runs in comparison to other browsers as fast as supercar compared to a bicycle. What does that mean? More...

Tags: , , , , | Categories: Online services, Resources Posted by ProductivityScience on 8/28/2008 6:03 AM | Comments (41)

image GTD Connect is an official online service from David Allen Company and is accessible via site davidco.com (you can directly get here click this link:  http://gtdconnect.com).

GTD Connect is supplied on a subscription basis and price is not cheap - $480 for a year ($48 for a month, two months you'll receive for free if you pay for a year), but sounds reasonable for always busy business people to whom promised "to make life easier".More...

Tags: , , , | Categories: Researches Posted by ProductivityScience on 8/20/2008 11:55 PM | Comments (7)

image David Allen's approach "Getting Things Done" (GTD) is very popular now, though is relatively young. Although in official definition of GTD it's author avoids using term "Time Management", we could consider GTD as one of the Time Management variations. Readers who are not new to Time Management, know that like Allen today, there were other famous names referred to Time Management in past, for example, Alan Lakein and Stephen Covey.

I made some research using Google Trends to determine how changes popularity of GTD with time and compared it with Time Management itself.More...

Tags: , , , , , , | Categories: Resources Posted by ProductivityScience on 8/18/2008 9:50 PM | Comments (9)

Time Management Portal Introducing a new Web 2.0 project - The World's largest news feed from time-management, productivity, self-development and GTD blogs - Time-Management-Portal.com.

If you like reading this kind of blogs, you'll definitely like the Time Management Portal. Maybe this site become your most visiting page of the day!

Time Management Portal constantly scans a huge number of popular blogs focused on time management and More...

Tags: , , , | Categories: Productivity tips and tricks, MS Outlook Posted by ProductivityScience on 8/17/2008 11:33 PM | Comments (4)

It is popular now to blog about empty mailbox or "Inbox Zero" approach. That idea is now hot and most people even do not realize that exists alternate ways to manage a huge amount of e-mail and keep sanity. I'll show you the one.

First of all I need to say that I get tons of e-mails every day. I have nearly two dozens of e-mail accounts organized mostly on different activities and each of them continuously brings e-mail. It is hard to say precisely, but I surely receive more than one thousand e-mails every day including e-mail lists that I am subscribed. I can handle this amount of e-mail relatively easily, but I do not try to make inbox empty - it simply would take all my time and even more.

I'll try to show you in 5 steps how to be more effective than that people who try to make their inbox empty.More...

Tags: | Categories: Productivity tips and tricks Posted by ProductivityScience on 8/13/2008 10:47 PM | Comments (4)

Productivity vs. temperature It is summer now.  Outdoor temperature raises to unseen peaks and only air conditioner can help you to stay smooth. No doubt that temperature influences your productivity. But how? And what temperature is best for office productivity to setup your air conditioner? Let's find out.

In majority of cases existing standards for the temperature of the work environment allows wide temperature range from 65° F (18° C) to 88° F (31° C) depending on working conditions. But this range is quite lengthy and most people feel uncomfortable working outside relatively short 'comfort zone'. More...

Tags: , , | Categories: Productivity tips and tricks, MS Outlook Posted by ProductivityScience on 7/21/2008 1:50 AM | Comments (11)

I hate writing on paper - especially making paper todolists. I do not like to stick that little yellow sheets of paper on my workplace because it is not as helps to remember to do something as distracts my attention. Also it so easy to lost that important task list with notes written on paper that sometimes it prevents do get into work at all. And frankly I love trees.

There is very simple way not to jam mind with tasks and do not use paper at all More...

Categories: Software Posted by ProductivityScience on 7/19/2008 2:40 AM | Comments (2)

LaunchyHow do you start your programs? Let I tell you: it depends of kind of program do you want to start. In most cases you press 'Start' button on screen or 'Windows' key on keyboard and open a start menu. Some users (such as me) have tons on software installed on PC and this menu is so overfilled that user has to spend some minutes to hunt through it to launch some program that used not very often to remember where it is hidden.

Another way is to open folder containing you files in Explorer and double click on some file to open program associated with it. If you want to open some address on the Web you have to open browser first. Of course you may create shortcuts on your programs, files or Web addresses on Desktop or Quick Start menu but you have to choose first which programs or documents you use more often to setup shortcuts for them. It is not as easy as it looks.More...

Tags: , , , , , | Categories: MS Outlook Posted by ProductivityScience on 7/16/2008 8:30 PM | Comments (2)

Outlook Attachment Security Administrator logoHere is our video tutorial how to allow access to attachments blocked by Microsoft Outlook using AgileEra Outlook Attachment Security Administrator 2008 (you may receive following message: 'Outlook blocked access to the following potentially unsafe attachments: [...]').More...

Categories: Productivity tips and tricks Posted by ProductivityScience on 7/16/2008 1:49 AM | Comments (0)

Productivity Science is a new blog for modern people that are intrested to do more work for a less time. I'll give to you unique tips and show most intresting videos on productivity, time-management and GTD. Subscribe to RSS and stay tuned!

PS. And some to add. English is not my native language. I try my best to do it well but my current language skills are too far from being perfect. Please forgive me my mistakes and do not hesistate to post corrections in comments.